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Café Projects: Store Rollout Pipeline & India Site Field Ops

Five gates from site feasibility to launch — plus ground-level Indian project site operations: Site Entrance Kiosk Mode, Ad-Hoc Contractor Attendance (Hajiri), In-Between Split-Shift Check-In, Site GRN (DC + E-Way Bill), Material Indents, and Landlord Hindrance / Mall Night Permits.

5 · Project Site Entrance Kiosk & Site Engineer Mid-Way Mode (EN | HI Pictorial Interface)

Ground-Level Project Site Kiosk · PRJ-HYD-003 (Kokapet Neopolis) & PRJ-HYD-002 (Jubilee Hills)

Zero-typing pictorial touch tiles for Civil/MEP Contractors (Thekedars), Lorry Gate Unloading, and Site Engineers (4-Digit PIN Mid-Way Mode).

EN | HI (Hajiri / Challan / Indent) Offline-First Photo Queue SITE KIOSK FULLSCREEN ACTIVE (/projects?view=kiosk)

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1. Ad-Hoc / Contractor Attendance [Hajiri]

Daily wage civil/MEP gang muster roll + selfie & Thekedar headcount

13 Workers On Site 🔄

2. In-Between Shift Check-In / Out

Split shift: Day vendor inspection + Mall night-work window (23:00-03:30)

Split-Shift Active 🚚

3. Receive Goods [Site GRN + DC Photo]

Snap Delivery Challan (DC), E-Way Bill & lorry unloading; auto-stage BOQ Asset Tag

2 Site GRNs Today 📦

4. Request Material [Site Indent]

Raise urgent site material indent (Work-Stopped Local Buy vs Central PO)

1 Work-Stopped Urgent ⚠️

5. Log Site Hindrance / Mall Permit / UPI Petty Cash

Landlord power delay (rent-free extension), night gate-pass & Mathadi hamali UPI

+6d Fit-Out Claimed

1 & 2 · Ad-Hoc Contractor Attendance (Hajiri) & In-Between Split-Shift Check-In

Tracks daily-wage contractor gangs (Civil, HVAC, Carpentry Thekedars) without permanent HR profiles, plus multiple in-between shift spans for Site Engineers and NSO trainers bridging day inspections and mall night-work windows.

13 Total Site Headcount Logged

Log ID	Worker / Contractor Gang (Thekedar)	Attendance Mode	Headcount	Shift Span / In-Between Window	Status
`ATT-KOK-003` PRJ-HYD-002	CoolAir HVAC Ducting Team MEP / HVAC & Exhaust	AD-HOC / CONTRACTOR MUSTER (HAJIRI)	4 Person(s)	Checked in 11:00 · Ad-Hoc Check-in (Brazing & Hood Ducting) Via: Site Entrance Kiosk	ON_SITE
`ATT-KOK-002` PRJ-HYD-003	Ramesh Verma (Site Engineer) Project Site Engineer	IN-BETWEEN SPLIT SHIFT	1 Person(s)	In-Between Split Shift: Span 1 [10:30–14:15 Daytime Inspection] + Span 2 [23:00–03:30 Mall Night-Work Window] Via: Site Engineer Mid-Way Mode (PIN)	SPLIT_SHIFT_ACTIVE
`ATT-KOK-001` PRJ-HYD-003	Civil Masonry Crew (Thekedar Raju) Civil & Victorian Plaster	AD-HOC / CONTRACTOR MUSTER (HAJIRI)	8 Person(s)	Checked in 09:15 · Ad-Hoc Muster Roll (Hajiri) Via: Site Entrance Kiosk (Photo + Supervisor PIN)	ON_SITE

3 · Site Goods Receipt Note (GRN) with Delivery Challan (DC), E-Way Bill & BOQ Auto-Tagging

Every lorry arriving at an under-construction site is checked against BOQ POs. Intact capital equipment auto-stages a Harley's Asset Tag (HRL-AST-*); short or damaged deliveries automatically hold vendor milestone payouts.

3-Way BOQ Match + Asset Tag Staging

GRN ID	Material / BOQ Equipment Received	Delivery Challan (DC) & E-Way Bill	Qty (Rec / Ord)	Site Condition	Asset Tag / Payout Gate
`GRN-KOK-019` PRJ-HYD-003	Kajaria Vitrified BOH Anti-Skid Tiles (120 Boxes) Lorry Stack Photo + Signed Short-DC Uploaded	`DC #9104` EWB-361099310092 (Verified) · Lorry TS07-HG-1920	112 / 120	⚠️ Short (112/120 received)	`HOLD-MILESTONE-PAYOUT (Short 8 Boxes · 112/120 received)` By Ramesh Verma (Site Engineer)
`GRN-KOK-018` PRJ-HYD-003	La Marzocco Linea PB 3-Group + Mazzer Grinder DC Photo + Uncrating Serial Plate Photo in S3	`DC #8841` EWB-361099284410 (Verified) · Lorry TS09-UB-4412	2 / 2	✓ Intact	`HRL-AST-KOK-ESP-01` By Ramesh Verma (Site Engineer)

4 · Request Material (Site Material Indent · Urgent Local Buy vs Central PO)

Prevents fit-out gangs from sitting idle when short of copper piping, adhesive, cables, or grout. Foremen can raise a Site Indent from the Kiosk and route it to Central PO or Urgent Local Imprest Buy.

2 Active Material Indents

Indent ID	Material & Trade Category	Qty Needed	Urgency	Fulfilment Path	Status
`IND-205` PRJ-HYD-002	Fosroc Waterproofing Grout (25 bags) Civil & BOH Wet-Area	25 bags	NEXT_DAY	CENTRAL_PO By Thekedar Raju (Civil Supervisor)	CENTRAL_PO_ISSUED
`IND-204` PRJ-HYD-003	15mm Copper Refrigerant Pipe (40 ft) + Insulation MEP / Cold-Chain Piping	40 ft + 12 rolls	WORK_STOPPED_URGENT	URGENT_LOCAL_BUY By HVAC Foreman via Voice+Photo on Site Kiosk	APPROVED_LOCAL_BUY

Project Site Material Needed Quantity & Unit Trade Category Site Urgency Fulfilment Mode

6 · India Ground-Level NSO Site Realities (Mall Night Permits, Hindrance Rent-Free Claims, UPI Imprest & RO TDS Gate)

Purpose-built controls for Indian commercial fit-out realities: Landlord Hindrance Register (protects rent-free fit-out period), Mall Night-Work Gate-Passes (23:00-06:00), Mathadi/Hamali UPI Petty Cash, and <80 ppm RO Water TDS Boiler Gate.

India NSO Field Governance Active

UTL-KOK-01 · UTILITY_TDS_GATE62 ppm TDS · 60 kVA Ready (Boiler Protected)

3-Phase 60 kVA Load & RO Water TDS (<80 ppm) Boiler Protection Gate

3-Phase stabilizer + dedicated earthing pit (0.9 Ohm) tested; Hydrotech RO permeate measured at 62 ppm TDS before La Marzocco boiler fill.

Ref: TDS-62PPM-OK · Logged by CaféTech Lead Arvind

UPI-KOK-01 · PETTY_CASH_UPI₹3,250 UPI Imprest Verified

Mathadi / Lorry Unloading Hamali & Local Hardware Fasteners

Unloading 3-Deck Sveba Oven + La Marzocco crate at site gate (₹2,400) + GI anchor bolts (₹850) with kachha slip photo.

Ref: UPI-429511802911 · Logged by Ramesh Verma

PRM-KOK-01 · MALL_PERMITGate-Pass #GP-9921 Active (23:00–06:00)

Mall Night-Work & Core-Cutting Permit (23:00–06:00 Window)

Security Gate-Pass for 12 workers + core-cutting & BOH welding Hot-Work permit approved by Neopolis Facility Office.

Ref: GP-9921 · Logged by Ramesh Verma

HND-KOK-01 · HINDRANCE+6 Days Rent-Free Fit-Out Extension Claimed

Landlord 3-Phase 60 kVA Cable Termination & MEP Drawing Hold-Up

Building facility team delayed main LT panel tap-off by 6 days; logged with timestamped site photo for rent-free fit-out extension.

Ref: HND-LOG-014 · Logged by Ramesh Verma

7 · PRJ-Q2 4-Tier CapEx Authority Matrix (Sanction ≠ PO ≠ Invoice/GST ≠ Bank UTR)

Maker-checker separation of duties across all 4 financial release tiers. The same actor cannot approve both PO/Invoice and Bank UTR release, and milestone UTR payouts are automatically held when a linked Site GRN is short or damaged.

PRJ-Q2 Maker-Checker Enforced

Package ID	BOQ CapEx Package	1 · Sanction	2 · PO Issued	3 · GST Invoice + Site GRN	4 · Bank UTR Release	Status
`CPX-KOK-01` PRJ-HYD-003	La Marzocco Linea PB 3-Group + Mazzer Grinder ₹8,40,000 · Linked `GRN-KOK-018` (Intact)	✓ CFO Srinivas	`PO-HRL-8812` Procurement Lead Vikram	`GST-INV-36AABCH9912` Site Engineer Ramesh	`HDFC26102299104` Finance Controller Meera	UTR_RELEASED
`CPX-KOK-02` PRJ-HYD-003	Kajaria Vitrified BOH Anti-Skid Tiles (120 Boxes) ₹3,60,000 · Linked `GRN-KOK-019` (Short 8 Boxes)	✓ CFO Srinivas	`PO-HRL-8840` Procurement Lead Vikram	⏳ Short GRN Hold (112/120)	✕ Blocked until Short-Supply Replaced	HOLD_SHORT_GRN

Active Store Rollouts3 StoresHYD (JHF, KOK) · BLR (IND)

Total Approved CapEx₹2.97 Cr₹2.68 Cr committed (90.2%)

Avg Estimated Payback14.5 moTarget < 24.0 months

BOQ Assets to Commission46 / 54Auto-seeded into Asset Registry

Pre-Opening Licences19 / 24Linked to Compliance Vault

HOP Nudge & Accountability Framework: Single Named Owner (person_id) · Escalation Chain: Named Owner (0m) → Shift/Store Mgr (+15m / T-6h) → Cluster Mgr (+30m / T-2h) → City/CFO Lock (T-0) · M3 Independent Verification: Confirm = I checked the work vs Return for correction (Self-confirmation blocked) · Structured ✕ Cannot Reason Chips: Auto-routes upstream blockers without penalizing site crew · O-045 Evidence Proportionality: 1-Tap / Sequence Proof routine · Live Selfie + 4-Digit PIN on 3 high-trust triggers

Active Store Rollout Pipeline Board (5-Gate Execution)

Gate 4 BOQ Auto-Commissions into Enterprise Asset Registry

Harley's - HYD - Jubilee Hills Flagship PRJ-HYD-002 Branch: JHF Feasibility APPROVED

Gate: 4 · Equipment, Cold-Chain & IT Commissioning

Hyderabad · CAFE Format · Target open 2026-12-12 · Mandatory Pre-Opening Checklist: 8/22

1 · Site & Business Feasibility2 · Capex & Design Approval3 · Civil, MEP & Victorian Fit-Out4 · Equipment, Cold-Chain & IT Commissioning5 · Pre-Opening Checklist & HandoverLaunched

Rent-to-Sales (limit 15%)

13.33%

Within limit

Estimated payback (limit under 24 months)

13.8 months

Within limit

Power load (kVA available vs required)

50.0 / 45.0 kVA

Planning basis

Sales = daily sales × 30. Payback = capex ÷ (sales × 35% − rent).

CapEx Budget vs Actual & BOQ Handover

Budget: ₹9,000,000 · Actual Committed: ₹7,920,000

14 / 18 BOQ Equipment Assets Tagged (Deck Oven, La Marzocco, Cold-Chain Chiller)

Linked Pre-Opening Statutory Licences

FSSAI Displayed (CMP-01 Done) · Fire NOC & Trade Licence in S3 Vault

Test Order Funds Reconciliation: Pending IT-04 Sign-Off

Open 30-Point Launch Checklist →

Harley's - HYD - Kokapet Neopolis Flagship Café PRJ-HYD-003 Branch: KOK Feasibility APPROVED

Gate: 3 · Civil, MEP & Victorian Fit-Out

Hyderabad · CAFE Format · Target open 2026-11-28 · Mandatory Pre-Opening Checklist: 18/24

1 · Site & Business Feasibility2 · Capex & Design Approval3 · Civil, MEP & Victorian Fit-Out4 · Equipment, Cold-Chain & IT Commissioning5 · Pre-Opening Checklist & HandoverLaunched

Rent-to-Sales (limit 15%)

12.40%

Within limit

Estimated payback (limit under 24 months)

14.6 months

Within limit

Power load (kVA available vs required)

60.0 / 45.0 kVA

Planning basis

Sales = daily sales × 30. Payback = capex ÷ (sales × 35% − rent).

CapEx Budget vs Actual & BOQ Handover

Budget: ₹9,200,000 · Actual Committed: ₹7,450,000

14 / 18 Kitchen & Cold-Chain BOQ Assets Delivered to Site

Linked Pre-Opening Statutory Licences

FSSAI Applied · Fire NOC Approved · Trade Licence Issued

Test Order Funds Reconciliation: Pending IT-04 Sign-Off

Inspect Gate Checklist & Handover

Harley's - BLR - Indiranagar 100ft Road Roastery PRJ-BLR-004 Branch: IND Feasibility APPROVED

Gate: 5 · Pre-Opening Checklist & Handover

Bengaluru · CAFE Format · Target open 2026-11-05 · Mandatory Pre-Opening Checklist: 23/24

1 · Site & Business Feasibility2 · Capex & Design Approval3 · Civil, MEP & Victorian Fit-Out4 · Equipment, Cold-Chain & IT Commissioning5 · Pre-Opening Checklist & HandoverLaunched

Rent-to-Sales (limit 15%)

13.80%

Within limit

Estimated payback (limit under 24 months)

15.2 months

Within limit

Power load (kVA available vs required)

65.0 / 50.0 kVA

Planning basis

Sales = daily sales × 30. Payback = capex ÷ (sales × 35% − rent).

CapEx Budget vs Actual & BOQ Handover

Budget: ₹11,500,000 · Actual Committed: ₹11,180,000

18 / 18 BOQ Assets Commissioned & Handed Over to Asset Registry

Linked Pre-Opening Statutory Licences

All 8 Statutory Licences Active in S3 Vault

Test Order Funds Reconciliation: Pending IT-04 Sign-Off

Inspect Gate Checklist & Handover

Business Feasibility Calculator (Gate 1 · New Site Evaluation)

Evaluates Rent-to-Sales (≤ 15%), CapEx Payback (< 24 months), and 3-Phase Electrical Load (kVA) before CapEx approval.

35% Four-Wall Contribution Basis